REQUEST FORMS

BC Events & Happenings

At BC, Off-site, Virtual

If you are requesting permission to host an event or want something to be communicated, fill out this form! Before submitting a request, please familiarize yourself with our policies, and rental charges listed below. For assistance, email smayberry@bctulsa.com.

Maintenance Needs

If you are aware of a maintenance need at BC, please alert our facilities team by completing this form. You may also use this form to submit a maintenance request. If this is an urgent need, call Stephen Eddins immediately. For all other questions, email facilities@bctulsa.com.

Events & Building Use

Policies, and Estimated Rental Charges

We ask that you familiarize yourself with and consider reading the sections below BEFORE submitting the Events and Building Use Request Form. These sections cover our policies and rental charges. For assistance, email smayberry@bctulsa.com.

Review Our Policies

We ask that you please review our policies here so you know what we expect from you. Policies and charges are subject to change at the discretion of the operations and events staff.

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Agree to Terms at Form Submission

By submitting our request form, you agree to all of our processes, policies, and rental cost estimates. Any changes to your request that affect any of these may result in the cancellation of your event.

Request Form Does Not Equal Confirmation

We will review all event requests upon submission and decide if we will or will not accommodate the request. From there, our Event Coordinator will gather any more details and initiate the confirmation and approval process. Your event is not approved until our Event Coordinator sends you a Confirmation Email with all details and an invoice.

"2-Week" Policy

All events must have a completed request submitted at least two weeks before the event’s requested date. Based on your request and resources available, an alternative day may be required before confirmation of your event. 

Changes to event details and/or setup are not permitted within the two weeks before an event. However, we understand that changes happen! And we’re happy to accomodate. Please see the section labeled “Change Order” for information on changes to approved event details.

Change Orders

Changes happen! And we’re more than happy to accomodate. Please know that any additional work or requests added to or deleted from the approved scope of the event can altar the original cost and timeline of the event, initiating a Change Order. 

A Change Order can result in a revised Confirmation Email including new details and costs. Here are some examples of situations that can lead to a Change Order:

  • Change of date(s) and or time(s)
  • Additional personell needed
  • Change of room usage
  • Change or addition of resources and additional communciations
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“For-Profit” Events

Believers Church is unable to host “for-profit” events for any individual or organization. If you are a ministry/non-profit organization and are interested in fundraising or awareness options, please complete the request form and we will contact you about whether your event is approved or not.

Building Sponsors

What’s a Building Sponsor? Great question! This is a BC staff member, ministry leader, or trained volunteer who is responsible for opening the building, being on-site for assistamce, and cleaning/closing up the building.

All events and room usages require a Building Sponsor’s attendance. If no Building Sponsor is available, the event cannot take place. No Building Sponsor is required for rooms within regular office hours since we will have a receptionist at the building (Tuesday – Thursday, 9am-4pm).

If you are a BC ministry, we may ask one of your team members to be the Building Sponsor, and we will train that person accordingly.

Rental Charges (Non-BC Events)

If your event requires rental charges, you will be presented an invoice along with your Event Confirmation Email. All rental charges must be presented during office hours by the business day before your event. Our office hours are Tuesday – Thursday, 9a – 4p. Please bring payment in an envelope to Believers Church marked with the event name, event date, and the amount of money included. Address checks to Believers Church. 

Other Building Use During Your Event

Please note that other areas in the building may be scheduled for other purposes at the same time as your event. BC staff has access to all building rooms at any time. The event end time on the building request, unless otherwise approved in writing by our event team, is the time in which the entire party must be out of the building. Set-up or entrance to the building is not permitted before the approved time.

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Saturday Events

At this time, it is very challenging for us to accommodate Saturday events at any point in the day, especially the evening. If you request a Saturday date, please know that we will try to accommodate your request but there is a likelihood we will suggest an alternative day of the week. Thank you for being understanding as we expand resources to accommodate more Saturday events.

Review Rental Charges

All outside and personal event requests will have charges associated with them, and some BC-related ministry or staff events may have charges depending on the specific resources requested. Review these charges and assume them into your request. If required, we’ll send you an invoice with your Event Confirmation Email.

Room Rental Charges

Note: These fees are waived for approved BC ministry and staff events.

Sanctuary
  • $65 for the first 1-3 hours
  • $100/day for more than 3 hours
  • Up to $400 Setup & Reset Fee
Fireside, Kitchen, or Chapel
  • $35 for the first 1-3 hours
  • $65/day for more than 3 hours
  • Up to $60 Setup & Reset Fee
Green Room, Conference Room, or a Classroom
  • $25 for the first 1-3 hours
  • $45/day for more than 3 hours
  • Up to $40 Setup & Reset Fee
Main Hallway
  • $35 for the first 1-3 hours
  • $65/day for more than 3 hours
  • Up to $100 Setup & Reset Fee

Media Charges

Note: Some of the fees may be waived for approved BC ministry and staff events.

Sound/Lighting Technician (Sanctuary*, Chapel, Fireside)
  • $100 for the first 1-3 hours
  • $50/hour for every additional hour
  • Waved for all approved BC ministry or staff events in the Chapel and Fireside (with training).
  • *NOTE: Depending on the lighting needs in the Sanctuary, a separate Lighting Technician may be required. Most requests can be accomodated with one Technician over sound and lighting, but more involved productions will likely require two Technicians.
Media Technician (Sanctuary, Chapel, Fireside)
  • $90 for the first 1-3 hours
  • $40/hour for every additional hour
  • Waved for all approved BC ministry or staff events in the Chapel and Fireside (with training).
Livestream Camera Operator/Video Editing (Sanctuary)
  • $100 for the first 1-3 hours
  • $50/hour for every additional hour
Projector Use (Sanctuary, Chapel, Fireside)
  • $20/day
  • Waved for all approved BC ministry or staff events in the Chapel and Fireside (with training). Waved for Sanctuary if Media Technician is hired.
Mic Use (Sanctuary, Chapel, Fireside)
  • 1st Mic Included with Sound Technician
  • $10/day per additional mic
  • Waved for all approved BC ministry or staff events in the Chapel and Fireside (with training). Waved for Sanctuary if Sound Technician is hired.
Additional Instruments or Equipment (Sanctuary, Chapel, Fireside)
  • Requires a conversation with BC’s Technical Director to best suit and help accommodate your needs.
  • Cost varies depending on request and availability.

    Other Charges

    Note: Some of the fees may be waived for approved BC ministry and staff events.

    Event Coordination
    • $50 for the first 1-3 hours
    • $20/hour for every additional hour
    • Waved for all approved BC ministry or staff events.
    Building Sponsor
    • $40 for the first 1-3 hours
    • $15/hour for every additional hour
    • Waved for all approved BC ministry or staff events if the event takes place during business hours or a trained ministry leader or staff member is able to be on-site. Business hours are Tue – Thu, 9am – 4pm.
    Facility Cleaning Fee
    • $65 flat fee
    • Waved for all approved BC ministry or staff events.
    Childcare (2 workers per room)
    • $24/room per hour
    Black Tablecloths
    • $4/each
    Musicians
    • Special request only.
    • Cost varies dependng on request and availability.